Management Assistant Pharma (m/w)

Heidelberg, Germany

We are seeking for the headquarter in Heidelberg in full time or in part time (min 75%) a highly motivated

Management Assistant Pharma (m/w)

to aid us in the further development of our Pharma business development, go-to-market and growth operations. The Management Assistant is a business support role, providing support to the Pharma MH team consisting of five colleagues and potentially growing within the next 12 months.

Your responsibilities

  • Effectively provide professional administration support to the Leader and Department as necessary
  • Establish, maintain and develop as appropriate efficient office and administration systems and processes, to ensure the smooth and effective running of the team office at all times
  • Responsible for managing diaries, organizing internal/external meetings, organizing events, booking travel, hotels and couriers
  • Act as the focal point for the leader in the team, judge the priorities and proactively work with the many conflicting demands of the team
  • Collate and produce high standard documents for a variety of forums including team and management meetings, other meetings, reports and publications
  • Manage basic correspondence with clients, internal and external
  • Run reports as required and assist with the administration and co-ordination of departmental reports
  • Contribute to projects and activities as appropriate for the team e.g. project co-ordination, research, presentation and communication support and day-to-day operational activities
  • Manage all stationary requirements and ensure the department is adequately catered for
  • Proactively identify where additional support can be given to the leader in the team

Your skills and qualifications

  • Education as executive assistant with at least 3 years’ experience in a similar role in a global environment
  • Experience in pharma is not mandatory but would be a plus
  • Ability to perform a full range of administrative and client support services;
  • Initiative in making recommendations to improve work efficiency within unit to meet changing business needs and skills mix
  • Relevant experience of providing secretarial and administrative support to a team gained in a complex environment
  • Proven ability to work effectively in a team-oriented international environment
  • Working in a pressurized environment with conflicting priorities and without supervision/traveling team
  • Strong interpersonal and verbal communication skills in order to deal tactfully and effectively with internal/external contacts at all levels
  • Demonstrated organizational skills and ability to prioritize and coordinate work distribution;
  • Thorough knowledge and use of all relevant computer software
  • Proficiency in both oral & written German and English
  • Dealing with confidential information in a diplomatic style

We offer

  • To be part of a company vision and mission to improve people’s health and lives through clinico-molecular data analysis applied to medicine and healthcare.
  • An innovative, exciting international company interesting for employees who have the ability to think outside the box and who want to make a difference and strike out in a new direction
  • A challenging, stimulating scientific and professional environment with a focus on innovation and on the continuous development of our company
  • A modern working environment in a new office building with the latest (technical) equipment in the center of Heidelberg
  • A multicultural team and attractive company events, together with an open culture of trust
  • Opportunities for personal development in a rapidly growing, global company
  • Competitive compensation and attractive benefits package, flexible working models

Take the first step and join us! We are looking forward to receiving your complete application, in English including your salary expectations and earliest start date. Please send it to Thorsten Vogt at